Trip Budget enables organizations to configure maximum spend amounts on business travel and require approval wherever the total cost of air, hotel or car booking exceeds that amount.
Trip budget amounts can be configured based on Policy Type, Policy Category and Traveler Profile Custom fields.
Zeno will recommend options that fit a traveler's preferences and that are in line with corporate travel policy.
Zeno calculates and presents the potential savings from the cheapest available option and highlights this with a prompt to select.
Where travel plans need to be canceled or rescheduled, Zeno stores canceled flight purchases as unused ticket credits*. These are surfaced within the booking flow in the future, automatically applying unused tickets and credits for the next booking – reducing the risk of lost fares.
Zeno enables you to configure a business rule requiring minimum lead time before travel in order to maximize early booking savings and discourage last minute travel.
Itinerary and trip cost details can be exported to third party systems such as procurement, finance and expense platforms.
Zeno enables traveler profiles to be linked to one or more travel policies based on trip parameters. Variables such as reason for travel, destination and cost center will determine the air, property and rental car options displayed in the recommended itinerary during the booking process. This takes the guesswork out of what can be booked within policy, reducing the margin for error, and driving seamless policy compliance.
In the case that there is more than one policy to support the itinerary, the user will have the option to select the policy. Conversely, if Zeno does not find a policy to support the itinerary, the user will be offered the option to send the itinerary details to their Travel Management Company who can complete the booking on their behalf.
Zeno allows organizations to simplify the approvals workflow and align travel approvals with their expense approvals workflow.
By streamlining all approvals into a single workflow, Zeno facilitates quicker, more efficient approvals.
Set up multiple levels of approvals, and route expense reports according to a variety of parameters. Business managers can approve items directly from an email notification, the desktop application, or via the mobile app. Escalation settings can be configured for delayed approvals.
Zeno supports multi-tier approval workflows that can be dynamically assigned based on trip parameters. While low-risk travel (e.g. domestic) can follow your standard authorization process, high-risk or international travel can be configured to automatically require multiple approvers such as regional leaders or HR to minimize risk and ensure the right people are informed.